The pricing model for the I Manage Compliance (IMC) system is designed to be straightforward and flexible, catering to the needs of various organizational sizes and budgets. The model includes a one-time setup fee and a monthly fee based on the number of concurrent users. Here’s a detailed explanation of each component:
- Setup Fee
- One-Time Charge: The setup fee is a one-time charge that covers the initial costs associated with configuring and customizing the system to meet your specific organizational requirements. This includes the integration of your existing documentation, setting up custom workflows, user training, and ensuring that all modules are tailored to your compliance management needs.
- Monthly Concurrent User Fee
- Recurring Charge: After the system is set up, the ongoing cost of using the IMC system is based on a monthly fee that depends on the number of concurrent users. This fee ensures continued access to the system, including regular updates, maintenance, and technical support.
- Understanding Concurrent Users
- Definition: A concurrent user in a software system is defined as a user who accesses the system at the same time as other users. Unlike individual user licenses, where each user must have their own license, concurrent user licenses allow any authorized user to access the system, but only a specified number of users can use the system simultaneously.
- Cost-Effectiveness: This pricing model is particularly cost-effective for organizations where not all users need to be on the system at the same time. It allows flexibility and maximizes the utility of the system without requiring a license for every potential user.
- How It Benefits Your Organization
- Scalability: The concurrent user model allows your organization to scale usage as needed. If you find that more users need to access the system simultaneously than originally anticipated, you can easily increase the number of concurrent user slots available each month.
- Flexibility: This model provides flexibility, as you can adjust the number of concurrent users based on actual usage and demand, rather than committing to a fixed number of individual licenses.
- Reduced Cost: By only paying for the number of users who can access the system at one time, rather than every individual who might need access, you can significantly reduce your overall software costs.
- Billing and Monitoring
- Transparent Billing: Each month, you will receive a detailed bill that reflects the number of concurrent users registered for that period, along with any other services or support provided.
- Usage Monitoring: The system includes tools to monitor and report on user access and system utilization, helping you manage your concurrent user licenses effectively and make informed decisions about adjusting the number of licenses.